Privacy Policy

As Ufukkoç Kurumsal Performans Danışmanlığı Ltd. Şti. ("Company", "we"), we attach great importance to the protection of your personal data. This Privacy Policy explains how your personal data is collected, used, stored, and protected when you visit our website at www.ufukkoc.com ("Site").

This Privacy Policy has been prepared within the framework of Law No. 6698 on the Protection of Personal Data ("KVKK") and the relevant legislation.

1. Data Controller

The data controller responsible for the processing of your personal data:

Title: Ufukkoç Kurumsal Performans Danışmanlığı Ltd. Şti.

Address: Halaskargazi Mah. Halaskargazi Cad. No:33-66E / 215 Şişli İstanbul

Email: performansdanismanlari@ufukkoc.com

2. Personal Data Collected

The following personal data may be collected through our Site:

a) Data Collected Through the Contact Form: Information you share when filling out the contact form, such as your full name, email address, phone number, company name, and message content.

b) Data Collected Through the AI Assistant (Chatbot): The questions and text content entered by the User while using the artificial intelligence powered chatbot on our Site are collected. This data is transmitted to the artificial intelligence infrastructure provided by OpenAI for the purpose of generating responses. Users should not share personal, confidential, or sensitive information through the AI Assistant. Information shared via the AI Assistant is processed for the duration of the chat session and is not stored permanently.

c) Automatically Collected Data (Google Analytics): Our Site uses the Google Analytics service to improve the user experience and analyze site performance. In this context, the following data may be collected automatically: IP address (anonymized), browser type and version, operating system, page view data, in-site navigation behavior, visit duration, geographic location information (at the country/city level), and referring site information.

3. Purposes of Processing Personal Data

The personal data collected is processed for the following purposes:

Evaluating and responding to the requests and questions submitted through the contact form; providing automated information about the Company's services through the AI Assistant; providing information about the Company's services; analyzing Site usage statistics and improving Site performance; fulfilling legal obligations.

4. Legal Basis for Processing Personal Data

Your personal data is processed under Article 5 of the KVKK based on the following legal grounds:

Your explicit consent (when submitting the contact form and using the AI Assistant); being directly related to the establishment or performance of a contract; the legitimate interests of the data controller (site analysis and improvement); being expressly stipulated by law.

5. Cookies

Our Site uses cookies for the operation of the Google Analytics service. Cookies are small text files placed on your device by your browser.

Google Analytics Cookies: These cookies are used to collect site visitor statistics, measure page view counts, and analyze user behavior. Google Analytics processes data in an anonymized form.

You can disable cookies or set your browser to warn you before cookies are used by changing your browser settings. However, disabling cookies may cause some features of the Site not to function properly.

6. Transfer of Personal Data

Your personal data may be transferred to third parties in the following cases:

To authorized public institutions and organizations where required by legal regulations; to Google LLC (within the scope of the Google Analytics service, anonymized data); to legal advisors and financial consultants for the fulfillment of legal obligations.

Data Transfer to OpenAI: In order to provide the AI Assistant service, the text data entered by Users through the chatbot is transmitted to the servers of the US-based OpenAI, L.L.C. This transfer constitutes a transfer of data abroad under Article 9 of the KVKK. By using the AI Assistant, you are deemed to have accepted this data transfer. For detailed information about OpenAI's personal data processing terms, you can review the OpenAI Privacy Policy.

Google Analytics data is processed within the framework of Google's privacy policy. For detailed information, you can review the Google Privacy Policy.

7. Retention Period of Personal Data

Personal data collected through the contact form is retained for the duration of evaluating and responding to your request and within the framework of legal retention obligations. Data submitted through the AI Assistant is processed for the duration of the chat session and is not stored permanently by the Company after the session. Google Analytics data is stored in accordance with Google's data retention policies.

Personal data whose retention period has expired or whose processing purpose has ceased is deleted, destroyed, or anonymized in accordance with the KVKK and the relevant legislation.

8. Protection of Personal Data

The Company takes the necessary technical and administrative measures to ensure the security of your personal data. These measures include SSL encryption, access control, and data minimization principles.

9. Rights of the Data Subject

Under Article 11 of the KVKK, as a personal data subject, you have the following rights:

To learn whether your personal data is being processed; to request information if your personal data has been processed; to learn the purpose of processing your personal data and whether it is used in accordance with that purpose; to know the third parties, whether domestic or abroad, to whom your personal data is transferred; to request the correction of your personal data if it has been processed incompletely or incorrectly; to request the deletion or destruction of your personal data within the conditions set out in Article 7 of the KVKK; to request that correction and deletion operations be notified to the third parties to whom the personal data has been transferred; to object to a result arising against you as a consequence of the analysis of the processed data exclusively through automated systems; to request compensation for damages if you suffer damage due to the unlawful processing of your personal data.

To exercise these rights, you can apply in writing to performansdanismanlari@ufukkoc.com. Your applications will be evaluated and answered within 30 days at the latest.

10. Changes to the Privacy Policy

The Company reserves the right to update this Privacy Policy at any time. Updates take effect on the date they are published on the Site. In the event of significant changes, notification will be provided through the Site.

11. Contact

For questions about the Privacy Policy or requests regarding your personal data:

Company: Ufukkoç Kurumsal Performans Danışmanlığı Ltd. Şti.

Address: Halaskargazi Mah. Halaskargazi Cad. No:33-66E / 215 Şişli İstanbul

Email: performansdanismanlari@ufukkoc.com